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Jobs at Greenlane

Senior Administrative Assistant

Location: Boca Raton, FL

Type: Full Time

Min. Experience: Experienced

Greenlane, founded in 2005 is the leading distributor of premium brands in the burgeoning head shop, smoke shop, and dispensary channels. We devise bespoke go-to-market solutions as well as sales and marketing strategies for the best products in the industry and aid their manufacturers at every turn of the product life cycle. We have operations in seven North American cities including six highly automated distribution centers. We also own and operate several leading e-commerce websites, and brick and mortar retail outlets. We work in a fast-paced and competitive industry that demands hard work and dedication, but we have built a unique company culture that allows our growing team of more than two hundred to support our success, each other, and surpass our goals all while having fun.

We offer competitive salaries and benefits, including healthcare and 401k with match, plus perks like a gym membership, super healthy snacks made fresh daily, and more. Greenlane promotes from within, allowing driven candidates the ability to earn progressive roles and responsibilities.

Job purpose

The Senior Executive Assistant will provide high-level administrative support to company executives. In this role, he/she will be researching, preparing reports, as well as maintaining travel, calendar and expense management for C-Level Executives and supporting activities related to business operations, capital raising, mergers & acquisitions and timely filings of SEC documentation.

Duties and responsibilities

  • Manage the calendar, meetings, schedule, travel arrangements, expense reports, and other administrative daily duties for Chief Financial Officer and Chief Strategy Officer.
  • Serve as the liaison to the board of directors, investors, advisers, management team and other high-level contacts. Exercise tact and discretion at all times.
  • Be a key resource in preparing for board meetings, business & corporate development meetings, as well as financings. 
  • Provide support around developing clear and effective presentations.
  • Coordinate and manage calendar, including meeting/call preparation, ensure all calendar invites have been sent and accepted, prepare agenda in advance, arrange meeting facilities, coordinate with other participants and/or presenters, act as recording secretary and prepare all action minutes if applicable.
  • Independently perform special projects that require discretion, practical judgement, cost/benefits analysis, technical know-how, and an extremely high sense of detail.
  • Solicit information from the executive team, provide critical updates, anticipate questions and organize priorities.
  • Must be proactive in all areas of work.
  • Apply a thorough knowledge of company operations and policies and procedures daily.
  • Provide back-up administrative support and respond to a wide variety of requests from multiple sources.
  • Work with executives in reference to any personal matters that may come up i.e.; errands, personal travel arrangements, reminders of important personal events.

Qualifications & Skills Required

  • At least 5 plus years office management experience in a fast-paced, dynamic environment.
  • Experience in both a public company environment as well as a start-up strongly preferred; success is contingent upon being able to flex between the two;  consumer, retail or distribution industry experience will also be favorably considered.
  • Ability to succeed in a fast-paced and entrepreneurial environment, with a willingness to share in both the “big picture” thinking and organizational tasks.
  • Heavy calendar management both personal and work related.
  • Must be reliable and flexible with the ability to work nights and/or weekends.
  • Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
  • Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
  • Must have a positive “can do” attitude, be a consummate team player, and show excellent judgment as well as work well independently.
  • Must be highly proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint along with experience setting up systems and databases.
  • Must have excellent written and verbal communication skills.
  • High attention to detail and ability to effectively multi-task.
  • Willingness to travel with the team to other locations both domestically and internationally.

Physical requirements

  • Work is performed while standing, sitting and/or walking.
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Are you willing to travel both domestically and internationally as needed?
Do you have a College degree?
Have you supported multiple C-level Executives within the last 5+ years?