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Jobs at Greenlane

Administrative Sales Assistant

Location: Boca Raton, FL

Department: Sales

Type: Full Time

Min. Experience: Mid Level

Greenlane, founded in 2005 is the leading distributor of premium brands in the burgeoning head shop, smoke shop, and dispensary channels. We devise bespoke go-to-market solutions as well as sales and marketing strategies for the best products in the industry and aid their manufacturers at every turn of the product life cycle. We have operations in seven North American cities including six highly automated distribution centers. We also own and operate several leading e-commerce websites, and brick and mortar retail outlets. We work in a fast-paced and competitive industry that demands hard work and dedication, but we have built a unique company culture that allows our growing team of more than two hundred to support our success, each other, and surpass our goals all while having fun.

We offer competitive salaries and benefits, including healthcare and 401k with match, plus perks like a gym membership, super healthy snacks made fresh daily, and more. Greenlane promotes from within, allowing driven candidates the ability to earn progressive roles and responsibilities.

Job purpose:

Warehouse Goods is seeking an Administrative Sales Assistant to provide a wide range of fast-paced support to the VP of Sales.

Duties and responsibilities:

  • Manage VP of Sales’ phones, messages, calendar, and appointments dealing with both internal & external contacts
  • Prioritize calendar in order to keep focus on tasks at hand
  • Coordinate and schedule meetings and conferences
  • Work closely with the VP of Sales to keep him informed of upcoming commitments and responsibilities keeping him on track and focused
  • Coordinate travel arrangements, both domestic and international
  • Prepare and process expense reports, records and internal documents
  • Conduct industry research, prepare materials such as presentations, reports and spreadsheets
  • Liaise with high profile individuals, multiple levels of managements and staff
  • Miscellaneous office duties

Qualifications & Skills Required:

  • College degree
  • Minimum 3+ years of administrative experience
  • Tech savvy with advanced proficiency in Microsoft Office Suite, Google; Gmail, Docs, Sheets
  • Experience with Netsuite highly preferred
  • Highly organized and able to effectively manage competing priorities in a fast-paced environment with a sense of urgency while being detailed and highly organized
  • Eager to thrive in a long-term support role; team player mentality a must
  • Exercises discretion regarding highly confidential information
  • Strong verbal and written communication skills, including the ability to draft, edit, and proofread corporate documents
  • Positive, resilient, and flexible with a "no task is too big or too small" approach; proven ability to engage with staff at all levels 

Physical requirements

Work is performed while standing, sitting and/or walking.

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